Audit fails cost contracts
One ACS audit miss and the contract is gone. Insurance premiums jump. Renewal goes sideways for two years.
Pass every audit.
Deploy every shift.
Sleep at night.
Fielder is the operating system for UK security contractors. BS7858 vetting, live SIA licence monitoring, multi-day dispatch and a guard mobile app — under one roof, designed by people who've sat through an ACS audit fail.
Designed with UK SIA-approved contractors. BS7858:2019 compliant by construction.
In production with
Northside Guarding
London CIT
Atlas Secure
Meridian Protection
Britannia Response
The reality
Three things kill a UK security contractor.
Suspended licences slip through
Quarterly manual checks miss the licence that flipped this morning. The guard turns up. The auditor notices.
Spreadsheets don't scale
WhatsApp groups, paper timesheets, and a "master" XLSX. Works at 5 guards. Breaks at 30. Lethal at 50.
The platform
Four jobs. One place.
We didn't bolt features onto a generic HR tool. Each pillar was built for the way a UK SIA contractor actually works.
BS7858, by construction
One-time candidate onboarding that produces an audit-proof BS7858 report. Automated DBS, ID, AML, RTW. Our ops team chases the 5-year reference trail you don't have time for.
- Full BS7858:2019 evidence pack
- Average turnaround 6 working days
- Audit-trail kept for the statutory term
Live SIA licence watch
Every guard's SIA licence is rechecked against the public register every morning. Green, amber, red. When status flips, your compliance manager gets a push before the day starts.
- Daily automated check, no manual work
- Slack, email, mobile push on status change
- Audit-ready evidence log
Roster a week, not a day
Multi-day shift planning with OSRM drive-time and Timefold constraint-solving. Plus the one thing no generic scheduler can do — compliance is a hard constraint, not a checkbox.
- Plan Monday to Friday in a single solve
- Skill, licence and BS7858 enforced at dispatch
- Nearest qualified guard, one tap to offer
Your guards' second app
A Flutter app guards actually open. Shift offers from your firm, GPS clock-in, payslip visibility, licence-renewal reminders before the SIA does it. iOS and Android.
- Push-notified shift offers, first-accept wins
- GPS + site-confirm clock-in
- Licence renewal nudges 90/60/30 days out
How it works
From hire to live shift — without the audit anxiety.
Onboard a candidate
Send the candidate a portal link. Our team takes the BS7858 file from blank to signed-off in days, not weeks.
Deploy with a compliance-checked roster
The dispatcher plans the week. The solver only suggests guards with active BS7858 and live SIA. You can't roster the wrong person by accident.
Stay audit-ready every morning
The 6am report flags any licence status change overnight. Action it before the shift. The evidence trail is already in the audit pack.
Guard mobile app
The app your guards already wish they had.
One place for the shift offer, the clock-in, the BS7858 record, the SIA licence and the next pay date. Guards adopt it because their employer mandates it — they keep it because it’s the only useful app in their pocket.
- GPS clock-in & clock-out with on-site geofencing
- Shift offers pushed to top-3 matched guards, first-accept wins
- Licence and BS7858 docs always to hand at site checks
- Pay date and payslips visible — no payroll WhatsApp threads
- Works in low signal: offline-first, sync when reachable
The office that knows
A dashboard that earns its first coffee.
Open at 6am. Three things are flagged: a licence flipped, a reference is late, the audit pack for NHS is ready to sign. Nothing else competes for your attention. The day starts on the front foot, not the back foot.
- Real-time SIA monitor — status flips re-solve affected shifts automatically
- Vetting queue with SLA risk and officer load — one ops console, not five tabs
- Dispatch board with compliance-checked candidate guards in drive-time order
- Audit-pack export per report — PDF + evidence chain, signed and ready
Built for the four UK contractor shapes.
If you’re SIA-licensed and audited, you’re in. Distinct value per shape:
Manned guarding
50–500 guards across multi-site contracts. Audit risk is the gating concern; dispatch is the daily reality.
Event & door supervision
Spiky demand, fast staffing, lots of one-off guards. Licence checks at the door, no surprises.
Cash & valuables in transit
Credit-history checks, BS7858 Plus tier, zero tolerance for licence gaps. Compliance is the product.
In-house corporate security
Smaller rosters but high audit cadence. NHS, fintech, gov supply-chain — the contract demands evidence.
Stop running on spreadsheets and Friday-night WhatsApp.
Today, without Fielder
- Quarterly SIA spot-checks — some guards slip past audit
- Reference chase lives in 3 inboxes and 2 spreadsheets
- Dispatch is “phone Sharon, hope she picks up”
- NHS audit pack assembled the night before, by hand
- Guards on WhatsApp; payroll on paper; complaints in DMs
With Fielder
- Daily SIA Watchlist poll — any flip alerts within 24h
- One ops console for vetting officer, queue & SLA visibility
- Dispatch suggests top-3 compliant guards in drive-time order
- Audit pack exported in one click, evidence chain attached
- Guards on the mobile app; clock-in, shifts and pay all in one place
Pricing
Pay per report. Add what you need.
Onboarding is per-candidate. Monitoring and dispatch are per-licence or per-active-guard, billed monthly. No setup fees. UK invoicing with HMRC-compliant VAT.
£85/ report
Audit-proof basics
- Basic DBS, ID, RTW
- 5-year employment references
- 5-year address history + gap analysis
- BS7858:2019 evidence pack
£110/ report
The contractor default
- Everything in Standard
- Enhanced DBS where eligible
- DVLA + social media screening
- Multi-day dispatch included
£160/ report
Senior & high-trust roles
- Everything in Plus
- Credit history, sanctions, qualifications
- Fast-track 5 working-day SLA
- Dedicated vetting officer
Monthly add-ons
SIA Live Monitor £8 / licence / mo
·
Workforce app £6 / active guard / mo
·
Multi-day dispatch included on Plus+
Most contractors pay back the platform within the first quarter — usually from a single prevented audit-fail penalty. We'll model your case in the demo.
Why we built this
We watched a friend lose her ACS renewal because one of her guards' SIA licence was suspended on a Tuesday and the audit landed on Friday. Two years of work, gone over a status flag no-one was watching. Fielder exists so that never happens to anyone else.
Muazam Sarfaraz
Founder, Fielder · ex-Compliance, Greater London
Twenty minutes.
One contractor at a time.
We'll walk through the platform on your real data, not a stock demo. No sales pressure.